Wendover u3a treats your privacy rights seriously. This privacy policy sets out how we will deal with your ‘personal information’, that is, information that could identify, or is related to the identity of, an individual.
- What personal information do we collect?
- When you express an interest in becoming a member of Wendover u3a you will be asked to provide certain information. This includes:
- Your name
- Home address
- Email address
- Landline and mobile telephone numbers
- Gift Aid declaration
- Emergency contact details
- When you express an interest in becoming a member of Wendover u3a you will be asked to provide certain information. This includes:
- How do we collect this personal information?
- All the information collected is obtained directly from you. This is usually at the point of your initial registration. The information will be collected via membership forms or online contact forms. The lawful basis for collecting and storing your information is due to the contractual relationship that you, as a member, have with the u3a. In order to inform you about the groups, activities and events that you can access as a member we need to store and process a certain amount of personal data.
- All the information collected is obtained directly from you. This is usually at the point of your initial registration. The information will be collected via membership forms or online contact forms. The lawful basis for collecting and storing your information is due to the contractual relationship that you, as a member, have with the u3a. In order to inform you about the groups, activities and events that you can access as a member we need to store and process a certain amount of personal data.
- How do we use your personal information?
- We use your personal information:
- To provide our u3a activities and services to you
- For administration, planning and management of our u3a
- To communicate with you about your group activities
- To monitor, develop and improve the provision of our u3a activity
- We’ll send you messages by email, post, other digital methods and telephone to advise you of u3a activities.
- We use your personal information:
- With whom do we share your personal information?
- We may disclose information about you, including your personal information
- Internally - to committee members and group conveners – as required to facilitate your participation in our u3a activities
- Externally – with your consent, for products or services such as direct mailing for the Trust magazines (Third Age Trust and Sources) and Gift Aid data to HMRC
- If we have a statutory duty to disclose it for other legal and regulatory reasons
- Where we need to share your information outside of the u3a we will seek your consent and inform you as to whom the information will be shared with and for what purpose.
- We may disclose information about you, including your personal information
- How long do we keep your personal information?
- We necessarily keep most personal information (as listed in Section 1) for the duration of your membership. Your data is archived on our database on resignation and permanently deleted after 7 years
- We necessarily keep most personal information (as listed in Section 1) for the duration of your membership. Your data is archived on our database on resignation and permanently deleted after 7 years
- How your information can be updated or corrected?
- To ensure the information we hold is accurate and up to date, members can register for a member account in Beacon, via the members portal, and view/update their own data. Alternatively you can contact the Membership Secretary on membership@wendoveru3a.org.uk with the changes. Should you wish to view the information that the u3a holds on you, you can make this request by contacting the Membership Secretary – as detailed above. There may be certain circumstances where we are not able to comply with this request. This would include where the information may contain references to other individuals or for legal, investigative or security reasons. Otherwise we will usually respond within 14 days of the request being made.
- To ensure the information we hold is accurate and up to date, members can register for a member account in Beacon, via the members portal, and view/update their own data. Alternatively you can contact the Membership Secretary on membership@wendoveru3a.org.uk with the changes. Should you wish to view the information that the u3a holds on you, you can make this request by contacting the Membership Secretary – as detailed above. There may be certain circumstances where we are not able to comply with this request. This would include where the information may contain references to other individuals or for legal, investigative or security reasons. Otherwise we will usually respond within 14 days of the request being made.
- How do we store your personal information?
- We have in place a range of security safeguards to protect your personal information against loss or theft, as well as unauthorised access, disclosure, copying, use or modification. Your membership information is held in Beacon, which is an internet based system developed by the u3a for u3as. Only authorised members of Wendover u3a have access to the data via Beacon's 'role based' security system. The roles restrict what data can be seen and range from 'Admin', with access to everything, to 'Group Convenor' with limited access to data which relates to members of a Group
- We have in place a range of security safeguards to protect your personal information against loss or theft, as well as unauthorised access, disclosure, copying, use or modification. Your membership information is held in Beacon, which is an internet based system developed by the u3a for u3as. Only authorised members of Wendover u3a have access to the data via Beacon's 'role based' security system. The roles restrict what data can be seen and range from 'Admin', with access to everything, to 'Group Convenor' with limited access to data which relates to members of a Group
- Availability and changes to this policy
- This policy is available on the Membership page of the Wendover u3a website https://wendover.u3asite.uk. This policy may change from time to time and if we make any material changes we will make members aware of this via the Newsletter, and the monthly members' meetings.
- This policy is available on the Membership page of the Wendover u3a website https://wendover.u3asite.uk. This policy may change from time to time and if we make any material changes we will make members aware of this via the Newsletter, and the monthly members' meetings.
- Contact Information
- If you have any queries about this policy, need it in an alternative format, or have any complaints about our privacy practices, please contact us at chairman@wendoveru3a.org.uk